Documenting Compliance with Code

Initial Appointment

Before Directors begin their duties, the Corporate Secretary will ask them to complete:

1. a formal acknowledgement (Schedule 3 – Acknowledgement and Undertaking) that they have read and understand the Code and will comply with it;
2. a document (Schedule 4 – Confidential Report) that asks them to disclose:
   1. the name and address of the registered office of each organization that they serve as Director or Trustee of;
   2. the name and address of the registered office of each organization that they exercise control over, have more than 10% of the voting rights, or for which they make investment of other major decisions; and
   3. other activities or financial interests that could lead to any Real, Apparent or Potential Conflict of Interest.

Annual Update

Every April, the Corporate Secretariat will send a request to Directors to certify that they have read, understood and complied with the Code during the specified reporting period. A sample of this form is attached at Schedule 5 (Annual Statement of Compliance).

Directors will be asked to update the information mentioned in #2 above once a year in April or as deemed appropriate by the Director further to any changes in their personal situation